2025 EOORC AGM

Our AGM will take place on Saturday June 14th at the EY Centre near the Ottawa Airport. (A Zoom option will also be available.)

If you have any questions, please contact Natalie Matkovsky (nmatkovsky@united-church.ca)

Invitation (English)

All members of the Eastern Ontario Outaouais Regional Council are invited to join us as we consider the future of God’s ministry through the United Church of Canada. After 100 years, we will take some time to consider how we prepare for the church as it might look in 2035. Information will be shared about statistical projections for the next decade and we will consider what we could do to help create space for healthy communities of faith. While only members of the Regional Council body can vote, all are welcome to participate in this important discussion.

Invitation (en français)

Tous les membres du Conseil régional de l’Est de l’Ontario et de l’Outaouais sont invits à assister à cette réunion. Nous allons réfléchir à l’avenir du ministère de Dieu à travers de l’Église Unie du Canada. Après cent ans, nous allons prendre du temps pour réfléchir : comment préparer pour l’Église de 2035? Nous allons recevoir de l’information a propos des projections statistiques pour la prochaine décennie. Nous allons réfléchir : comment encourager des communautés de foi en bonne santé? Seuls les membres du conseil régional peuvent voter, mais tout le monde est invité à participer dans cette discussion importante.

Draft Agenda (English)

Saturday, June 14th, 2025, EY Centre, Ottawa

9:15 Coffee, Gathering Music

9:45 Welcome, Land Acknowledgement, Indigenous Teaching

10:15 Annual Report

10:30 Finance Report

10:45 Future Through Property

11:00 Towards 2035

11:45 Small Group Table Discussion

12:15 Grace, Lunch

13:15 M&S Moment (Foundation Presentation)

13:25 Nominations Committee Report

13:40 Towards 2035

13:55 Small Group Table Discussion

14:20 Covenanting with the new Executive and GC Commissioners

14:30 Break

14:45 First-Third Ministry Round Table (Ministries in the first-third of life, from birth to 30 years old)

15:30 Small Group Table Discussion

16:00 GC Report

16:15 Closing worship/Prayer

16:30 Sending Forth

Projet de l'ordre du jour (version préliminaire)

9h15 Café et musique de rassemblement

9h45 Bienvenue, reconnaissance des terres, etenseignement autochtone

10h15 Rapport annuel

10h30 Rapport de finance

10h45 Équipe avenir et immobilier

11h00 Direction 2035

11h45 Discussions dans petits groupes

12h15 Prière, dîner

13h15 Moment fonds mission et service (présentation de la fondation)

13h25 Rapport nominations

13h40 Direction 2035, session deux

13h55 Discussions dans petits groupes

14h20 Accueil et alliance avec l’Exécutif et avec les personnes déléguées au Conseil général

14h30 Pause

14h45 Table ronde des ministères des jeunes

15h30 Discussions dans petits groupes

16h00 Rapport conseil general

16h15 Celebration liturgique et prière

16h30 Envoi et bénédiction

Lunch

When you arrive at the EY Centre, we will have coffee and tea ready.

A catered lunch is available. If you would like to purchase lunch, you can indicate this on your registration form once registration opens. Lunch will be $25 per person. You are welcome to bring your own brown bag lunch if you prefer.

For the catered lunch, there are two options.

1. Pasta Bar:

Caesar Salad
Garlic Baguette
Sausage Rigatoni in Chunky Marinara
Cheese & Veggie Cappelletti in Creamy Rosé
Sporcamuss Cream Pastries

Dinner Rolls and Butter

Coffee and Tea

2. Lunch Box (Gluten-Free and Vegan)

Served with juice and an apple on the side.

You will be asked to choose an option during registration.

Accessibility

We will endeavour to meet all accessibility needs.

The EY Centre is a wheelchair accessible building. Everything is on one level, from the parking lot to the event room. There are designated accessible parking spots. Each washroom has a wheelchair accessible stall, and in the centre of the building you can find washrooms designed with buttons to open the doors. The stage will have a ramp.

As usual, we will have headsets available. These headsets will offer a choice of English audio, French audio or room audio.

The event is taking place in the room at the south side of the building. If walking longer distances is difficult for you, you may want to park at the south side of the parking lot (nearest the hotels). If you are travelling with others, you could be dropped off at the southern most entrance to the building.

Do you have questions or suggestions? Please write to nmatkovsky@united-church.ca.

Stewardship Event June 13th

Stewardship Event – Cancelled

Rev. Roger Janes had planned a stewardship event on June 13th. This event will be postponed and will take place online at a later date.

Meeting Documents

PDF Agenda

Motions Document

Appendix A – Minutes of General Meeting, October 5, 2024

Appendix B – Report Book 2025

Addition to Report Book – EOORC Strategic Plan Report

Appendix C1 – EOORC Governance Handbook June 2025

Appendix C2 – Updates to Governance Handbook

Appendix D1 – 2024 Financial Statements

Appendix D2 – 2025 Actual and Budget

Managing our Property: A brief guide for the management of property in the Eastern Ontario Outaouais Region of the United Church of Canada This is a guide to accompany the Future Through Property presentation. You can print, save or distribute this guide to the relevant people in your congregation as a resource. *Please note: a new version of this guide was uploaded in early June.

Session Information

Information about presentations and sessions will be posted below as they become available.

First-Third Ministry Round Table

Table ronde des ministères des jeunes

This 45-minute discussion will cover the strengths of children, youth, and young adult specific ministries with speakers from ministries like campus chaplaincy and United Church camps. Discussion will focus on what the local community of faith can learn from these ministries’ decades of work, and how our community ministries and congregations can collaborate together to support a strong and mutual beneficial presence in the lives of young people.

Registration

The registration process closed on June 3rd. However, we understand that sometimes folks forget to register or are unable to register before the deadline. If this is the case for you, please write to Natalie Matkovsky (nmatkovsky@united-church.ca) and Natalie will help you to register. Please note that, if you are attending in-person, you will need to bring your own lunch as the catering numbers have already been submitted.

Travel and Site Information

The AGM will be at the EY Centre, a conference centre near the Ottawa airport. This is a fully wheelchair accessible facility. Our meeting will take place in the south end of the building. (The end closest to the Hilton Garden Inn and Fairfield Inn and Suites). The EY Centre is a large facility, so we will be sure to have greeters and a registration table near the entrance.

Full address: The EY Centre, 4899 Uplands Drive Ottawa ON K1V 2N6

For those coming from within Ottawa/Gatineau (or who are taking Via Rail or parking at a “Park and Ride” lot): The EY Centre is easily accessible by public transit. It is serviced by Line 4 (the new LRT line to the airport) via Uplands Station and by several bus routes. If you save receipts, we are happy to cover ticket fees for public transit just as we cover travel expenses by car.

For those who are driving: We encourage you to consider carpooling if possible. Carpooling can be a great way to make new friends (or deepen existing friendships), create links between churches and care for the earth. We offer a per-kilometre rate for travel expenses, with a little extra offered for those driving a carpool. Parking at the EY Centre is $10 per car, so carpooling will also cut down on costs.

Is the AGM also celebrating the 100th Anniversary of the United Church of Canada?

We are hosting a special 100th Anniversary celebration on Sunday, June 15th. It will also take place at the EY Centre. We are inviting all communities of faith in EOORC to attend (and to bring along their friends, family and neighbours!) More details here.

Questions?

Please contact Natalie Matkovsky at nmatkovsky@united-church.ca.